Project Support
My Smart Office provides practical project support for builders and trades, taking care of the behind-the-scenes tasks that keep projects and your back office moving forward.
Whether you need help with a particular task or ongoing project administration, our team will work alongside you to keep things organised, on track and happening when they should.
Leave the admin to us
Keeping a construction project moving involves a lot more than managing the work on site. Contracts need to be prepared and signed, quotes and estimates need to go out, payment claims need to be submitted and project costs need to be tracked. Then there’s Code Compliance documentation, maintenance schedules and client communication to keep on top of.
Let My Smart Office take care of the details so you can focus on managing the build and your team.
My Smart Office lets You focus on the Build
Project support when you need it
You don't have to employ a full-time administrator to get the administrative support your projects need. My Smart Office can step in when workloads increase, staff are away or you need an extra pair of hands to keep projects moving.
What project support can My Smart Office provide?
Project Administration & Financials
Preparing payment claims, including cost-plus and stage or percentage claims
Reporting on project progress and financials
Managing client communications as required
Project Completion & Compliance
Preparing Code of Compliance submissions and collating all required documentation
Preparing the project's maintenance schedule for handover at the end of the project
Project Setup & Contracts
Preparing contracts and facilitating the signing process via secure e-signing software
Setting up projects in project management systems, including converting estimates into trackable budgets for cost allocation
Preparing account application forms
Estimating & Procurement
Sending requests for quotes for inclusion in tenders and quotes
Assisting with the preparation of tenders and quotes
Client reviews
Amanda and her team at My Smart Office have been a massive help. They look after everything from payroll, payment claims, bookkeeping, contracts and even project support. They’ve set me up with simple, time-saving systems that make the business run way smoother, and everything looks super professional, which has actually helped me win jobs.
Sam Kortegast, Buildtwo, Wellington NZ
We needed My Smart Offices services for 6 weeks while we had staff away. They slotted into the role well and it really was of help for us. We would use them again.
Precise Builders Limited, Tauranga NZ
★★★★★
★★★★★
Frequently asked questions
What Project support services does My Smart Office Provide?
My Smart Office provides flexible, practical project administration support for builders and trades, from project setup, contracts and estimating through to payment claims, financial reporting, client communication and project close-out.
Can My Smart Office help with just one project or task?
Yes. Project support can be tailored to your needs, whether you need help with a specific task, support during a particularly busy period or ongoing administration across your projects.
Is project support suitable for small building businesses?
Yes. Project support can be particularly useful for builders and trades businesses that need administrative support but don't necessarily need a full-time office employee. My Smart Office can step in and help on a regular basis or when you have a large project you need support with.
Can you work with our existing project management system?
Yes. My Smart Office can work within your existing systems and processes, helping keep project information, budgets and documentation organised and up to date. We regularly use Builda Price, Buildertrend, CoConstruct and Buildxact but can use any system required.
You've already got your hands full… we can help!
